Choosing the Perfect Conference Venue for Unforgettable Events

Planning a conference involves numerous decisions, but perhaps none are as crucial as the choice of conference venues. A stunning backdrop can elevate the entire event, leaving a lasting impression on attendees. If you're seeking a blend of exceptional facilities and breathtaking scenery, look no further than the University of Exeter.

Let’s explore some of the scenic locations offered by the university for your next event.

The Forum: Where Innovation Meets Inspiration

The Forum, situated at the Streatham Campus, is not just a venue but an architectural marvel meticulously designed to maximise natural light and space. One of our many amazing conference venues, its innovative layout seamlessly integrates indoor and outdoor areas, creating an environment conducive to creativity and collaboration.

Attendees are not only drawn to its modern design but also enchanted by the sweeping vistas of the surrounding landscape, further enhancing the atmosphere of inspiration and innovation.

Holland Hall: Spectacular Views of the Exe Valley

Perched majestically overlooking the breathtaking Exe Valley, Holland Hall is more than just a venue; it's a destination in itself. With its 400 en-suite bedrooms, glass-fronted restaurant, and inviting patio balcony, it offers delegates an experience amidst nature's splendour.

Whether it's sunrise meetings or evening networking sessions, attendees can immerse themselves in the tranquillity of their surroundings while fostering meaningful connections and fruitful discussions.

Reed Hall: A Historical Gem Amidst Enchanting Gardens

Nestled amidst meticulously landscaped gardens, Reed Hall stands as a testament to history and elegance. As a Grade II listed building, its timeless charm adds a touch of grandeur to any event held within its walls.

Attendees are transported to an era of sophistication and refinement, where every corner tells a story. From intimate workshops to grand receptions, Reed Hall's serene ambiance sets the stage for unforgettable moments and lasting impressions.

The University of Exeter Business School

Step into a realm where modernity seamlessly intertwines with sophistication throughout our technology-rich campus. Here, lecture theatres, meeting spaces, and a sunlit atrium with a charming patio converge to create an ambiance perfect for evening gatherings.

Building:One stands as the pinnacle of innovation, offering world-class facilities for research, teaching, and social interaction. Boasting two lecture theatres, three teaching rooms, and three syndicate rooms, versatility is at your fingertips.

Adjacent to Building:One, the Xfi building hosts the newly renovated Henderson lecture theatre and versatile conference rooms, ensuring every event is meticulously tailored to perfection.

For a culinary experience unlike any other, indulge your senses at La Touche cafe, a modern oasis boasting glass frontage and an array of delectable menu options.

St Luke’s Campus: Intimate Settings with Collegiate Charm

Steeped in history and tradition, St Luke's Campus exudes a collegiate charm that fosters intimacy and camaraderie among attendees. The modern seminar rooms and lecture theatres are strategically arranged around quaint quadrangle lawns, creating an inviting atmosphere for focused discussions and collaborative activities.

Amidst the peaceful ambiance, away from the hustle and bustle of urban life, delegates can delve into meaningful conversations and forge lasting bonds, making every interaction a cherished memory.

Essential Conference Venue Planning Tips

Now that you've secured a conference venue that not only meets, but exceeds your expectations with its scenic vistas and exceptional facilities, it's time to embark on the journey of ensuring your conference becomes an unforgettable success.

Here are some essential tips to guide you through the planning process:

1. Start Early: Begin planning at least six months to a year in advance to ensure ample time for all arrangements.
2. Define Your Theme: A clear and engaging theme will guide the entire conference, from speaker selection to marketing strategies.
3. Assemble a Team: Delegate tasks to a dedicated team to handle various aspects of the conference, from planning to on-site management.
4. Budget Wisely: Create a comprehensive budget covering all expenses, including venue, speakers, catering, and marketing.
5. Engage with Technology: Utilise conference software for efficient project management and communication among team members.
6. Promote Effectively: Develop a robust marketing strategy to reach your target audience through various channels.
7. Prioritise Accessibility: Ensure the venue is accessible to all attendees, considering factors like transportation and accommodation.
8. Plan the Delegate Journey: Design a seamless experience for attendees, focusing on their needs from registration to the closing session.
9. Prepare for Contingencies: Have contingency plans in place for unforeseen circumstances to ensure smooth event execution.

By following these expert tips and selecting a venue that offers not just a space, but an experience, you'll craft a conference that leaves a lasting impact on all who attend.

Remember, the venue you choose serves as the canvas upon which your event unfolds, shaping the atmosphere and ambiance that influences every interaction and idea shared. With Event Exeter's array of stunning venues nestled amidst the beauty of Devon, you can rest assured that your conference will be nothing short of extraordinary.

So, if you're ready to elevate your conference to new heights, contact us today to explore our conference venues and discover how we can help turn your vision into reality. Let's create an event that exceeds expectations and leaves a lasting impression on all who attend.