Tips for Hosting a Memorable Award Ceremony or Gala Dinner
Planning an award ceremony or gala dinner is no small feat. From choosing the perfect venue to organising entertainment, every detail matters when it comes to creating a memorable experience. If you're thinking about event planning in Exeter, look no further than Event Exeter. With its versatile range of venues, expert team, and memorable experiences that can be created for every budget, you’ll find everything you need to make your event a resounding success.
Here are some essential tips for hosting a remarkable award ceremony or gala dinner in Exeter:
Choose the Right Venue
The right venue sets the tone for your entire event. Whether you’re envisioning an intimate gathering or a grand affair, Event Exeter offers a variety of stunning spaces that can be tailored to your needs. From the historic charm of Reed Hall to the grandeur of the Great Hall, there’s a venue for every occasion. Discover more about our venues.
Create a Detailed Plan
Effective event planning requires a well-structured plan. Consider the schedule, guest list, and budget well in advance. Think about key elements like catering, décor, and AV support, and make sure to build in enough time for rehearsals and run-throughs.
Elevate Your Event with Great Catering
Delight your guests with an exceptional dining experience. Event Exeter offers catering options, including canapés, formal dinners, and banquet menus. Work closely with the team to design a menu that aligns with your vision. Learn more about our catering options, see our menus.
Add Entertainment for Impact
Entertainment can make or break an event. Whether it's a live band, a comedian, or a keynote speaker, choose entertainment that reflects the theme and mood of your event. Be sure to book your entertainment well in advance and coordinate with your AV team for seamless delivery.
Focus on Guest Experience
Your guests should feel special from the moment they arrive. Consider touches like a welcome drink, a personalised seating plan, or a gift bag to make attendees feel valued. Event Exeter’s team can work with you to ensure every detail of your event is thoughtfully planned.
Create an Unforgettable Atmosphere
Lighting, décor, and music play a huge role in setting the atmosphere. Think about elements like centrepieces, table settings, and background music to create a cohesive theme. The versatile spaces at Event Exeter can be customised to create the perfect ambiance for your event.
Use our Expert Events Team
Planning an award ceremony or gala dinner can be complex, but you don’t have to do it alone. The experienced event coordinators at Event Exeter are on hand to help you every step of the way. From initial planning to on-the-day coordination, their support can make a huge difference. Learn more about our Conference & Event Management.
Have a Backup Plan
It’s always wise to have a backup plan. Whether it’s an alternative for outdoor spaces in case of rain or a plan for technical difficulties, being prepared will help you handle any unexpected issues that arise during your event.
End on a High Note
The end of your event is just as important as the beginning. Plan a memorable closing, whether it’s an awards presentation, a final speech, or an after-party. Consider follow-up communications to thank guests for attending and gather feedback on their experience.
Plan Your Next Event with Event Exeter
If you’re looking to host a successful award ceremony or gala dinner, Event Exeter offers the perfect blend of experience, venues, and services to make your event truly memorable. For more information on event planning in Exeter, check out our Awards and Gala Dinners page for more details on how we can help make your event a success.